Troop Committee Positions and Duties

CHAIRMAN    SECRETARY    TREASURER    OUTDOOR ACTIVITIES COORDINATOR    ADVANCEMENT COORDINATOR

CHAPLAIN    TRAINING COORDINATOR    EQUIPMENT COORDINATOR    PHONE COMMITTEE     JOURNALIST

                    TROOP COMMITTEE DUTIES
                           (guideline from BSA)

CHAIRMAN
• Organize the committee to see that all functions are delegated, coordinated, and
completed
• Maintain a close relationship with the chartered organization representative and the
Scoutmaster,
• Interpret national and local policies to the troop.
• Prepare troop committee meeting agendas.
• Call, preside over, and promote attendance at monthly troop committee meetings and
any special meetings that may be called
• Ensure troop representation at monthly roundtables.
• Secure top-notch, trained individuals for camp leadership.
• Arrange for charter review and recharter annually.
• Plan the charter presentation.

SECRETARY
• Keep minutes of meetings and send out committee meeting notices..
• Prepare a family newsletter of troop events and activities.
• Conduct the troop resource survey.
• Plan for family night programs and family activities.
• At each meeting, report the minutes of the previous meeting.

TREASURER
• Handle all troop funds. Pay bills on recommendation of the Scoutmaster and
authorization of the troop committee.
• Maintain checking and savings accounts.
• Train and supervise the troop scribe in record keeping.
• Keep adequate records in the Troop/Team Record Book.
• Supervise money-earning projects, including obtaining proper authorizations.
• Supervise the camp savings plan.
• Lead in the preparation of the annual troop budget.
• Lead the Friends of Scouting campaign.
• Report to the troop committee at each meeting.

OUTDOOR/ACTIVITIES COORDINATOR
• Help in securing permission to use camping sites.
• Serve as transportation coordinator.
• Ensure a monthly outdoor program.
• Promote the National Camping Award.
• Promote, through family meetings, attendance at troop campouts, camporees, and
summer camp to reach the goal of an outing per month.
• Secure tour permits for all troop activities.
• Report to the troop committee at each meeting.

ADVANCEMENT COORDINATOR
• Encourage Scouts to advance in rank.
• Work with the troop scribe to maintain all Scout advancement records.
• Arrange quarterly troop boards of review and courts of honor.
• Develop and maintain a merit badge counselor list.
• Make a prompt report on the correct form to the council service center when a
troop board of review is held. Secure badges and certificates.
• Work with the troop librarian to build and maintain a troop library of merit badge
pamphlets and other advancement literature.
• Report to the troop committee at each meeting.

CHAPLAIN
• Provide a spiritual tone for troop meetings and activities.
• Give guidance to the chaplain aide.
• Promote regular participation of each member in the activities of the religious
organization of his choice.
• Visit homes of Scouts in time of sickness or need.
• Give spiritual counseling service when needed or requested.
• Encourage Boy Scouts to earn their appropriate religious emblems.
• Report to the troop committee at each meeting.

TRAINING COORDINATOR
• Ensure troop leaders and committee members have opportunities for training.
• Maintain an inventory of up-to-date training materials, videotapes, and other
training resources.
• Work with the district training team in scheduling Fast Start Training for all new
leaders.
• Be responsible for BSA Youth Protection training within the troop.
• Encourage periodic junior leader training within the troop and at the council and
national levels.
• Report to the troop committee at each meeting.

EQUIPMENT COORDINATOR (ADULT QUARTERMASTER)
• Supervise and help the troop procure camping equipment.
• Work with the quartermaster on inventory and proper storage and maintenance of all
troop equipment.
• Make periodic safety checks on all troop camping gear, and encourage troop in the
safe use of all outdoor equipment.
• Report to the troop committee at each meeting

PHONE COMMITTEE (not BSA required)

• Call members to communicate information when necessary
• Call to inform adult members when troop is returning from outings
• Calls made as needed when troop business requires

TROOP JOURNALIST (not BSA required)

• Handle publicity for troop
• Gather information on troop events and outings
• Publish Troop News on the official website
• Periodically publish a newsletter for troop